Proper Words

Proofreading and editing services

Contact Me
+64 212136511


Frequently-asked questions

What sorts of things can you proofread?

Almost anything you can think of documents, annual reports, websites, press releases, newsletters, posters, presentations, book manuscripts, proposals, funding applications, dissertations and theses.

What document format do you work on?

I can proofread Word documents and use Track Changes so that you can accept or reject any suggested changes. Alternatively, if the layout is important, send a PDF and I can add comments, so you make the actual changes.

If you need a presentation or poster proofed, I can prepare a a corrections report that lists the changes to be made.

How much will it cost me?

That depends on the quality of the writing and how long it takes to proofread  the pages. Most editors can proofread about four pages per hour, and I will generally charge by the hour. However, if you are working on a fixed budget, contact me with a sample page or two and I can give you a fixed quote. I will even do the first page at no charge so that you can see what I do.

How long will I have to wait?

Generally I can get short documents back within 48 hours (or less), but longer documents will usually take more time to be returned. Let me know if you have a deadline to keep to. Documents like PhD theses are often provided chapter by chapter as this allows errors to be picked up early before they can be repeated throughout the document. If you have something very urgent, contact me to discuss your work.

My dissertation is really technical – can you do that?

Yes, I have a BSc(Hons) in Physics and a Master’s in Optics. My work with the University of Canterbury means I have a good knowledge of topics in astronomy, biology, chemistry, psychology, water resource management, physics, engineering, geology and geography, to name a few. I am able to edit LaTeX documents too.

What’s the difference between proofreading and editing?

It’s quite important when you submit work to let me know exactly what you want checked:

Proofreading means taking out all the errors in spelling, punctuation and formatting (including capitalisation, hyphenation, numbers, dates, symbols, fonts, page layout, spacing) and making sure it is grammatically correct.

Copy editing will involve checking of details of language, style, references, tables, illustrations and layout.

Structural editing is much more complex and can entail restructuring an author’s writing and suggesting new ideas or plots. I’d normally refer you to another editor for this type of work.